Direct factory sourcing across an 82-key extended-stay hotel falls apart the moment shop drawings, custom carton engineering, sea transit calendars, and installation ETAs live in disconnected inboxes. Across 2014 execution on a West Houston corridor extended-stay project, our procurement system consolidated 198 technical PDFs and 50 tracking spreadsheets into one live factory-to-dock ledger.
The building combined 82 suites across seven layouts (52 Studio Kings, 16 One-Bedroom Double Queens, 4 One-Bedroom Kings, 5 Alternate One-Bedroom Kings, 3 Two-Bedroom K/QQ suites, 1 ADA Studio King, and 1 ADA One-Bedroom Double Queen). Custom manufacturing schedules tracked 54 wall console shelves, 34 bedroom TV chests, 65 24-inch-flanked King headboards, 62 King bed bases, 23 Queen-Queen headboards, and 42 Queen bed bases alongside 198 pages of field-verified window drapery measurements and 111 pages of cabinet fabrication drawings. Overseas decorative lighting proformas enforced strict commercial terms: 30% production deposit, 45-day build schedule, 70% balance released only against verified pre-ship proof, and heavy K=K reinforced export cartons carrying 82 desk lamps, 52 console lamps, 82 end-table lamps, 130 nightstand lamps, and 6 floor lamps by sea.
Direct-Import Execution Ledger
- Tracked every guestroom SKU status (Quoted, Ordered, Shipped, Delivered) across 50 linked spreadsheets and 198 specification and window PDFs.
- Audited factory lighting shop drawings (white fabric drum shades, brushed nickel stems, antique silver bases, and GU24/T5 lamping) down to cubic meter CBM and gross kilogram container weights.
- Sequenced cabinet, stone, drapery, and lighting container arrivals against floor installation schedules so suites assembled cleanly upon unloading.
Importing at hotel scale is an information discipline before it is a shipping transaction. Lock carton specs, deposit gates, and ETA status columns into one shared master file, and overseas factories build to your opening calendar.
